The Administrative Assistant provides administrative and staff support for the assigned department’s operations. Duties include general clerical tasks of a routine nature such as: filing, typing, data entry, interoffice mail routing/deliveries and duties of a non-routine nature that may be more complex in nature such as purchase order creation, correspondence preparation and management, generating standard database reports and special administrative/research projects.
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Ensures discreet handling of all business and maintains the highest level of confidentiality.
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Manages calendar events for department manager(s) and maintains shared department calendars.
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Make copies, collate, bind and staple documents and reports, Organize and maintain appropriate filling system.
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Runs routine database reports.
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Prioritizes duties and works on several tasks simultaneously.
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Updates and tracks delegated tasks to ensure progress to deadlines.
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Format, compose, proofread and finalize internal and external correspondence including memos, letters, reports, manuals, procedures, presentations, bulletins and other workplace documents.
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Handles a variety of administrative and special project responsibilities.
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Reviews correspondence, documents, presentations, and reports prepared by others for readability, format, grammar, and spelling accuracy.
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Facilitates meetings with external visitors, from communications in advance of visit through reception and departure from KUAS.
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Assists in the coordination of work flow through staff.
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Performs duties independently, raising issues to manager(s) as needed.
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Prepares and analyzes department metrics; prepares executive reports which may include various charts and graphs.
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Expertly handles a variety of administrative and special project responsibilities.
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Researches information and drafts or prepares research reports or other documents as assigned.
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Provides administrative and logistics support to VP staff meetings; makes arrangements, records items on white boards or flip charts, prepares action item minutes.
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Manages monthly expense reports, ensuring accurate posting of expenses and tracking of reimbursements.
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Assists in tracking and reconciling department budgets. May also assist VP in creating annual budget and quarterly forecasts.
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Other duties and projects as assigned.
