Administrative Assistant III

    • Job Tracking ID: 85347-341892
    • Job Location: Roseville, CA
    • Job Level: Mid Career
    • Level of Education: Any
    • Job Type: Full-Time/Regular
    • Date Updated: 05/11/2022
    • Years of Experience: 5+
    • Radford Job Code: 09913
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Job Description

GENERAL JOB SUMMARY:

The Administrative Assistant provides administrative and staff support for the assigned department’s operations.  Duties include general clerical tasks of a routine nature such as: filing, typing, data entry, interoffice mail routing/deliveries and duties of a non-routine nature that may be more complex in nature such as purchase order creation, correspondence preparation and management, generating standard database reports and special administrative/research projects.

 

ESSENTIAL JOB FUNCTIONS:

  • Ensures discreet handling of all business and maintains the highest level of confidentiality.

  • Manages calendar events for department manager(s) and maintains shared department calendars.

  • Make copies, collate, bind and staple documents and reports, Organize and maintain appropriate filling system.

  • Runs routine database reports.

  • Prioritizes duties and works on several tasks simultaneously.

  • Updates and tracks delegated tasks to ensure progress to deadlines.

  • Format, compose, proofread and finalize internal and external correspondence including memos, letters, reports, manuals, procedures, presentations, bulletins and other workplace documents.

  • Handles a variety of administrative and special project responsibilities.

  • Reviews correspondence, documents, presentations, and reports prepared by others for readability, format, grammar, and spelling accuracy.

  • Facilitates meetings with external visitors, from communications in advance of visit through reception and departure from KUAS.

  • Assists in the coordination of work flow through staff.

  • Performs duties independently, raising issues to manager(s) as needed.

  • Prepares and analyzes department metrics; prepares executive reports which may include various charts and graphs.

  • Expertly handles a variety of administrative and special project responsibilities.

  • Researches information and drafts or prepares research reports or other documents as assigned.

  • Provides administrative and logistics support to VP staff meetings; makes arrangements, records items on white boards or flip charts, prepares action item minutes.

  • Manages monthly expense reports, ensuring accurate posting of expenses and tracking of reimbursements.

  • Assists in tracking and reconciling department budgets. May also assist VP in creating annual budget and quarterly forecasts.

  • Other duties and projects as assigned.

Non-Essential Job Duties:

  • Other duties may be assigned

     

SUPERVISORY RESPONSIBILITY:

None

 

Experience and Skills

KNOWLEDGE, SKILLS & ABILITIES:

  • Ability to maintain sensitive and confidential information as required by government standards
  • Ability to interact effectively with peers and supervisors.
  • Ability to interact appropriately with the public when necessary.
  • Ability to adhere to workplace rules.
  • Demonstrated ability to work independently with little guidance, anticipating next steps, taking initiative, exercising discretion and sound judgment and working collaboratively as a member of the team.

  • Sound decision making ability.

  • Ability to read, analyze and interpret business information, financial reports and contracts.

  • Possess a high degree of business acumen and professionalism.

  • Possess project management skills.

  • Excellent organizational skills and proven expertise in managing and mastering details. 

  • Proficient in Microsoft Office applications including Outlook, Word, PowerPoint, Project, and Access.

  • Advanced Excel skills a must.

  • Able to interact with all levels of the organization.

  • Responds well to pressure, is resourceful and efficient.

 

EDUCATION AND EXPERIENCE:

  • Bachelor’s Degree in Business or related field preferred and 5 years minimum directly related work experience. Additional experience may be considered in lieu of degree.

     

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS:

  • Office environment

  • Ability to stand and sit for long periods of time

  • Ability to perform repetitive motion (keyboarding, 10-key, phones)

  • Ability to lift up to 25 pounds

  • Employee may generate, handle, manage, or work around hazardous materials and hazardous wastes.

 

TRAVEL REQUIREMENTS: 

None.

 

THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY INDIVIDUALS ASSIGNED TO THIS CLASSIFICATION. THEY ARE NOT INTENDED TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL RESPONSIBILITIES, DUTIES AND SKILLS REQUIRED OF PERSONNEL SO CLASSIFIED.

 #LI-TC1

A REVIEW OF THIS CLASSIFICATION HAS EXCLUDED THE MARGINAL FUNCTIONS OF THE CLASSIFICATION THAT ARE INCIDENTAL TO THE PERFORMANCE OF FUNDAMENTAL JOB JUTIES. ALL DUTIES AND RESPONSIBILITIES ARE ESSENTIAL JOB FUNCTIONS AND REQUIREMENTS AND ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES TO PERFORM THIS JOB PROFICIENTLY.   THE REQUIREMENTS LISTED IN THIS DOCUMENT ARE THE MINIMUM LEVELS OF KNOWLEDGE, SKILLS OR ABILITIES

Job Benefits

  • Medical
  • Dental
  • Vision
  • Tax Savings Accounts (HSA / FSA)
  • Life Insurance
  • Short Term Disability
  • Long Term Disability
  • Employee Assistance Program
  • 401k
  • Employee Stock Purchase Plan
  • PTO
  • Education Assistance Program
  • Paid Holidays
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