Engineering Project Coordinator

    • Job Tracking ID: KDRSS-341856
    • Job Location: Birmingham, AL
    • Job Level: Mid Career
    • Level of Education: 2 year degree
    • Job Type: Full-Time/Regular
    • Date Updated: 05/10/2022
    • Years of Experience: 8+
    • Travel Requirement: Domestic
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Job Description

General Summary

The Project Coordinator will be responsible for providing administrative and project support working closely with Division Leadership, assigned project team members, program managers, and customers for the business operations of the Thermo-Structural Systems team.

This position is responsible for providing general administrative and project support by assisting in the day-to-day general operations of the Engineering Division and scheduling project tasks.  Duties include managing corporate travel bookings and expense reporting, client meeting support, monitoring overhead budgets, identifying potential budget shortfalls and overruns, compiling and evaluating data; preparing financial reports.  This position will work closely with assigned project team members, program managers, department managers and directors to support the team and the customer

Key Responsibilities

Others may be added

  • General administrative support for the Engineering Division.
  • Travel program ownership.
  • Maintain Division cell phones, distribution/ phone lists, organizational charts, leadership calendars/ scheduling, travel arrangements, Division social media account(s), and record keeping systems.
  • Monitor overhead budgets for early signs of budget shortfalls and overruns.
  • Take clear, concise notes during meetings and communicate action items.
  • Monitor project execution and work with team to schedule resources.
  • Work with project managers to raise awareness of developing financial problems. Report routinely to the Director regarding those problems.
  • Organize and maintain corporate documentation, correspondence, confidential employee files and training records, customer file, supply inventories, and Division paperwork.
  • Serve as the Subject Matter Expert (SME) for corporate policies and procedures, MS Office tools, marketing initiatives, procurement, IT support, and office flow, functionality, and health of the department.
  • Responsible for the organization of meetings, agendas, report generation, routine correspondence, department presentations, tracking of various matrices/ projects, marketing outreach initiatives, and divisional new hire orientation.
  • Create, format, prepare, and maintain reports, papers, graphics, and presentations required by Division and Project Managers in a timely manner.
  • Ensure continuation of communication in the absence of leadership to team and interpret requests and implementation efforts in an efficient and timely manner.
  • Perform other administrative support duties as may be required by Division leadership and other department managers.
  • Development of a deliverable tracking system and execution of tasks for project deliverables.
  • Perform editorial review of project and other documents to improve quality of submittals.
  • Contact and work with clients, project partners, and subcontractors as needed by project directors to support the management of projects.

 Position Specific

  • Accountable for project tracking, updating and maintaining project documentation on deliverables.
  • Enter data into spreadsheets, using various software programs and performs financial and statistical calculations.
  • Prepare project and budget reports by drafting sections of reports, tabulating data, and incorporating tables and sections from other authors.
  • Demonstrate excellent communication skills (written, oral & interpersonal).
  • Demonstrate strong organizational and computer skills.
  • Demonstrate excellent attention to detail.
  • Demonstrate excellent time management skills with the ability to troubleshoot and problem solve.
  • Ability to anticipate problems and proactively resolve potential blockers.
  • Ability to follow through on assignments in a timely manner.
  • Strong interpersonal skills, planning ability, problem solving, and ability to multi-task.

Experience and Skills

Minimum Qualifications

  • US Citizenship and the ability to obtain and maintain a US secret clearance.
  • Associate Degree in Business or related discipline plus 10+ years of related experience.
  • Knowledge and ability to use the fundamental concepts, practices, and procedures of the particular field of specialization.
  • Effective verbal and written communication skills.
  • Detail oriented; possess excellent planning and organizational skills; inquisitive.
  • Excellent interpersonal and verbal/written communication skills.
  • Must be capable of working with individuals at all levels within and outside of the organization.
  • Demonstrated ability to utilize a variety of computer programs including MS Office Suite, Access, or other database tools.

Preferred Qualifications

  • 15 years of experience working in a project management environment.
  • Active US Security Clearance

 Job Specific Behaviors

  • Attention to Detail - Ensures details of assigned tasks are followed.
  • Stress Tolerance - Maintains effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements or cultures.
  • Quality Orientation - Accomplishes tasks by considering all areas involved; no matter how small; showing concern for all aspects of the job; accurately checking processes, procedures and tasks; being watchful over a period of time.
  • Attendance / Punctuality - Is consistently at work and on time
  • Planning and Organization - Systematically identifies issues to be addressed and plans a course of action for self to ensure the accomplishment of specific objectives.
  • Technical Expertise - Applies functional knowledge, skills, experience and judgment to accomplish a result, serve customers better and contribute to the organization’s intellectual capital.

 Work Environment & Conditions

This position involves work in an office and laboratory environment and could require the use of personal protective equipment (PPE) including:

  • Safety glasses
  • Hearing protection (varies based on tasks)
  • Shoe covers

Physical Demands

In performing the work for this position, the engineer must be able to:

  • Perform work utilizing a computer for extended periods of time.
  • Sit for extended periods of time without being able to leave the work area.
  • Stand for extended periods of time without being able to leave the work area.

Travel

Up to 10%; occasional overnight travel may be required.

Job Benefits

What We Can Offer You
Rest and Relaxation - Generous vacation to start plus company paid holidays.
Comprehensive Health Benefits –Medical (BCBS & Cigna), Dental, Vision, Health Savings Accounts, and Wellness
Prepare for the Future - 401(k) with generous company match
Professional Development - Tuition assistance program, Employee recognition program, and Leadership development program
Employee Resource Groups - Local and Enterprise employee-led volunteer groups to create community, awareness, impact, and to support a culture where everyone belongs.

Relocation:  - This position offers relocation based on candidate eligibility.

A Piece of the Company: 

Kratos offers an Employee Stock Purchase Program with 15% discount and look back feature.

Kratos Defense is an Equal Opportunity Affirmative Action Employer. EOE, Minorities, Females, Vet, Disabled, Sexual Orientation, Gender Identity or any other protected class.
All qualified job seekers are encouraged to apply. Kratos Defense is committed to America's veterans by providing opportunities for them to continue contributing after service to our nation. We also work to provide reasonable accommodations to individuals with disabilities.
EEO Is The Law

Disability Accessibility Accommodation
If you require an accommodation to navigate or apply to our careers site, please send your request to HRAccessibility@kratosdefense.com or call 858-964-2916. Any inquires not related to requesting an accommodation will be discarded.

Pay Transparency
The company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Job Applicant Privacy Notice
For applicants in the EU and California residents, please review our privacy notice.

 

  • Medical
  • Dental
  • Vision
  • Tax Savings Accounts (HSA / FSA)
  • Life Insurance
  • Short Term Disability
  • Long Term Disability
  • Employee Assistance Program
  • 401k
  • Employee Stock Purchase Plan
  • PTO
  • Education Assistance Program
  • Paid Holidays
Kratos Defense is an Equal Opportunity Affirmative Action Employer. EOE, Minorities, Females, Vet, Disabled, Sexual Orientation, Gender Identity or any other protected class.
All qualified job seekers are encouraged to apply. Kratos Defense is committed to America's veterans by providing opportunities for them to continue contributing after service to our nation. We also work to provide reasonable accommodations to individuals with disabilities.
EEO Is The Law

Disability Accessibility Accommodation
If you require an accommodation to navigate or apply to our careers site, please send your request to HRAccessibility@kratosdefense.com or call 858-964-2916. Any inquires not related to requesting an accommodation will be discarded.

Pay Transparency
The company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Job Applicant Privacy Notice
For applicants in the EU and California residents, please review our privacy notice.