Management Systems Compliance Senior Manager

    • Job Tracking ID: 85347-340577
    • Job Location: Roseville, CA
    • Job Level: Management
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: 05/06/2022
    • Years of Experience: 10+
    • Radford Job Code: 01614
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Job Description

GENERAL JOB SUMMARY:

The Management Systems Compliance Senior Manager is responsible for understanding Compliance Management Systems needs and ensuring design, development and implementation of appropriate Compliance Management Systems solutions to support the business.  Leads audit readiness initiatives. Drives excellence in risk management, audit compliance, business processes and embedding an improvement philosophy into company culture.

 

ESSENTIAL JOB FUNCTIONS:

  1. Manages the assessment and implementation of Management Systems processes and tools. Identifies and interprets standards, system, and regulatory requirements which are relevant to the company's operations, and presents to functional stakeholders.
  2. Maintain AS-9100 Rev D Third Party Certification for all KUAS facilities
    1. Roseville, Sacramento, OKC, McClellan and Arlington
  3. Leads, coordinates and/or supports Functional Management on projects for implementation and improvement of Management Systems, including project planning, implementation, communication, leadership and review. Employs recognized process improvement methods and tools such as Six Sigma, Lean, Continuous Process Improvement, etc
  4. Establishes metrics  and measurement mechanisms to monitor effectiveness of  Management Systems; supports Functional Management in development and maintenance of metrics that appropriately measure Management System health; evaluates effectiveness of metrics and measurements in meeting objectives and recommends changes
  5. Collaborates with department heads in driving Management Systems compliance including, but not limited to, DFARS Business Systems (Purchasing System, Estimating System, Government Property, Material Management Account, Earned Value Management), CMMI, CMMC, MMAS and quality systems (e.g. ISO9001/AS9100, BS EN 9100)
  6. Manages cross-functional activities within constraints imposed by broad company policy and government regulations
  7. Identifies compliance requirements within the organization for all types of audits including but not limited to: DCMA, DCAA, ISO/AS9100, and customer audits.
  8. Maintains KUAS external and internal audit schedule and ensures that appropriate resources are allocated to prepare for and lead audits. Supports the organization on compliance interface with external auditors.
  9. Supports management in the development and maintenance of robust systems for risk identification, preventive action, process improvement, and corrective actions.
  10. Works cross functionally and strategically with all functional organizations to identify and classify inherent risks and establish controls and mitigation strategies to address risks that potentially impact strategic goals.
  11. Supports executive management, project champions, and process owners in risk identification, evaluation of effectiveness (cost/ benefit) of processes and controls, and audit readiness
  12. Supervises, trains, motivates, and evaluates direct reports.  Manages internal audit  staff including, but not limited to, work assignments, oversight and performance evaluations and assessments and strives to develop future internal auditing  leadership and bench strength; assists in selection of teaming partners and negotiation of project work aligned to each individual’s areas of expertise and workload. Develops and launches development plans for all MSC personnel.
  13. Identifies skills development training for Internal Auditors.
  14. Works with staff to analyze and investigate issues and solutions.
  15. Determines root causes of problems; proposes and resolves issues. 
  16. Trains and ensures that staff follows safety precautions, company policy and procedures.
  17. Manages department budget to meet Quarterly and End of Year Financial Forecast.

 

  1. Other duties as assigned.

 

SUPERVISORY RESPONSIBILITY:  

Responsible for managing direct department personnel and leading stakeholder project teams, planning, and implementing projects and procedures in a matrixed organization.

GENERAL JOB SUMMARY:

The Management Systems Compliance Senior Manager is responsible for understanding Compliance Management Systems needs and ensuring design, development and implementation of appropriate Compliance Management Systems solutions to support the business.  Leads audit readiness initiatives. Drives excellence in risk management, audit compliance, business processes and embedding an improvement philosophy into company culture.

 

ESSENTIAL JOB FUNCTIONS:

  1. Manages the assessment and implementation of Management Systems processes and tools. Identifies and interprets standards, system, and regulatory requirements which are relevant to the company's operations, and presents to functional stakeholders.
  2. Maintain AS-9100 Rev D Third Party Certification for all KUAS facilities
    1. Roseville, Sacramento, OKC, McClellan and Arlington
  3. Leads, coordinates and/or supports Functional Management on projects for implementation and improvement of Management Systems, including project planning, implementation, communication, leadership and review. Employs recognized process improvement methods and tools such as Six Sigma, Lean, Continuous Process Improvement, etc
  4. Establishes metrics  and measurement mechanisms to monitor effectiveness of  Management Systems; supports Functional Management in development and maintenance of metrics that appropriately measure Management System health; evaluates effectiveness of metrics and measurements in meeting objectives and recommends changes
  5. Collaborates with department heads in driving Management Systems compliance including, but not limited to, DFARS Business Systems (Purchasing System, Estimating System, Government Property, Material Management Account, Earned Value Management), CMMI, CMMC, MMAS and quality systems (e.g. ISO9001/AS9100, BS EN 9100)
  6. Manages cross-functional activities within constraints imposed by broad company policy and government regulations
  7. Identifies compliance requirements within the organization for all types of audits including but not limited to: DCMA, DCAA, ISO/AS9100, and customer audits.
  8. Maintains KUAS external and internal audit schedule and ensures that appropriate resources are allocated to prepare for and lead audits. Supports the organization on compliance interface with external auditors.
  9. Supports management in the development and maintenance of robust systems for risk identification, preventive action, process improvement, and corrective actions.
  10. Works cross functionally and strategically with all functional organizations to identify and classify inherent risks and establish controls and mitigation strategies to address risks that potentially impact strategic goals.
  11. Supports executive management, project champions, and process owners in risk identification, evaluation of effectiveness (cost/ benefit) of processes and controls, and audit readiness
  12. Supervises, trains, motivates, and evaluates direct reports.  Manages internal audit  staff including, but not limited to, work assignments, oversight and performance evaluations and assessments and strives to develop future internal auditing  leadership and bench strength; assists in selection of teaming partners and negotiation of project work aligned to each individual’s areas of expertise and workload. Develops and launches development plans for all MSC personnel.
  13. Identifies skills development training for Internal Auditors.
  14. Works with staff to analyze and investigate issues and solutions.
  15. Determines root causes of problems; proposes and resolves issues. 
  16. Trains and ensures that staff follows safety precautions, company policy and procedures.
  17. Manages department budget to meet Quarterly and End of Year Financial Forecast.

 

  1. Other duties as assigned.

 

SUPERVISORY RESPONSIBILITY:  

Responsible for managing direct department personnel and leading stakeholder project teams, planning, and implementing projects and procedures in a matrixed organization.

Experience and Skills

Responsible for managing direct department personnel and leading stakeholder project teams, planning, and implementing projects and procedures in a matrixed organization.

 

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:   

  • Ability to adjust priorities and manage time wisely in a fast-paced environment
  • Ability to maintain sensitive and confidential information as required by government standards
  • Ability to interact effectively with peers and supervisors
  • Ability to interact appropriately with the public when necessary
  • Ability to adhere to workplace rules
  • Ability to effectively communicate professionally in writing or verbally with all levels of personnel
  • Ability to diffuse disagreement and drive teams to solution-focused results.
  • Ability to initiate and manage assigned projects and meet milestone deliverables timely within budget.
  • Ability to analyze wide varity of business operations, workflows, systems, and functions to recommend logical and sound compliance management initiatives and programs.
  • Advanced knowledge of manufacturing environment and business systems.
  • Ability to self-motivate and work from vision statement.
  • Ability to multi-task and multiple projects during overlapping periods of project lifecycle.
  • Ability to learn quickly and apply knowledge to new technologies.
  • Ability to work beyond functional boundaries to identify opportunities, develop and execute plans.
  • Strong knowledge of the ISO9001/AS9100 standards.
  • Working knowledge of FAR, DFAR,  GAAP, and government requirements.
  • Working knowledge of Geometrical Dimensioning & Tolerancing (GDT).
  • Ability to perform financial analysis.
  • Demonstrated proficiency with Microsoft Office.
  • Demonstrated analytical and metric development skills resulting in operational improvements.
  • May be required to obtain and maintain a U.S. security clearance at the appropriate level (requires U.S. Citizenship). 

 

 

EDUCATION AND EXPERIENCE:

  1. Bachelor’s degree (BS/BA) in Business, Finance or related field or minimum of 10 years in a Quality leadership role
  2. 10 plus years experience with emphasis in risk management and process improvement methods in a manufacturing, engineering, operations/business data analysis, project management environment
  3. 5+ years experience with policy, procedures and operations which support sensitive US DoD programs and aerospace industry
  4. Demonstrated project leadership and successful completion of significant business improvement projects.
  5. Excellent verbal, written, and presentation skills.
  6. Exceptional interpersonal and diplomatic skills.

 

                Desirable Qualifications:

  1.   Continuous improvement training preferably Green or Black Belt certified.
  2.   Knowledge and practitioner in following areas:
  • Project Management Body of Knowledge (PMBOK)
  • DFARS Business Systems Rule
  • CMMI (Capability Maturity Model Integration)
  • CMMC (Cybersecurity Maturity Model Certification)
  • Metrics development and implementation

 

WORK ENVIROMENT / PHYSICAL REQUIREMENTS:

  • Office and or manufacturing  environment
  • Ability to stand and sit for long periods of time
  • Ability to perform repetitive motion (keyboarding, 10-key, phones)
  • May be exposed to possible shop hazards including high noise level, high pressure equipment, and chemicals. 
  • May work extended hours or weekends.

 

 

 

TRAVEL REQUIREMENTS: 

  • 10-25% May be required between other KUAS locations

 

THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY INDIVIDUALS ASSIGNED TO THIS CLASSIFICATION. THEY ARE NOT INTENDED TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL RESPONSIBILITIES, DUTIES AND SKILLS REQUIRED OF PERSONNEL SO CLASSIFIED.

 

A REVIEW OF THIS CLASSIFICATION HAS EXCLUDED THE MARGINAL FUNCTIONS OF THE CLASSIFICATION THAT ARE INCIDENTAL TO THE PERFORMANCE OF FUNDAMENTAL JOB JUTIES. ALL DUTIES AND RESPONSIBILITIES ARE ESSENTIAL JOB FUNCTIONS AND REQUIREMENTS AND ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES TO PERFORM THIS JOB PROFICIENTLY.   THE REQUIREMENTS LISTED IN THIS DOCUMENT ARE THE MINIMUM LEVELS OF KNOWLEDGE, SKILLS OR ABILITIES

 

 

Job Benefits

  • Medical
  • Dental
  • Vision
  • Tax Savings Accounts (HSA / FSA)
  • Life Insurance
  • Short Term Disability
  • Long Term Disability
  • Employee Assistance Program
  • 401k
  • Employee Stock Purchase Plan
  • PTO
  • Education Assistance Program
  • Paid Holidays
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All qualified job seekers are encouraged to apply. Kratos Defense is committed to America's veterans by providing opportunities for them to continue contributing after service to our nation. We also work to provide reasonable accommodations to individuals with disabilities.
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