Accounts Payable Specialist II

    • Job Tracking ID: 85347-338140
    • Job Location: Roseville, CA
    • Job Level: Any
    • Level of Education: High School/GED
    • Job Type: Full-Time/Regular
    • Date Updated: 02/23/2022
    • Years of Experience: 5+
    • Radford Job Code: 08302
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Job Description

GENERAL JOB SUMMARY:

The Accounts Payable Specialist is responsible for full cycle Accounts Payable processing: verifying, coding, processing vendor invoices and generating checks timely and accurately here at KUAS.

 

ESSENTIAL JOB FUNCTIONS:

 

 

  • Codes invoices to the correct general ledger accounts.
  • Enters invoices into system and posts for payment.
  • Identifies and accrue Use Tax when applicable.
  • Provides support and guidance to internal personnel and vendor contacts to complete transactions and identify appropriate action in order to comply with established company policies and procedures.
  • Analyzes Accounts Payable processes and recommends changes to improve efficiency.
  • Reviews non purchase order invoices for appropriate documentation and approval prior to processing for payment.
  • Audits and processes employee expense reports including identifying unallowable expenses.
  • Reconciles vendor statements, and researches and corrects discrepancies.
  • Matches invoices, obtains signatures and distributes vendor checks.
  • Files paid invoices and check copies.
  • Makes copies of invoices to support Accounting department.
  • Sorts and distributes incoming mail.
  • Verifies and matches purchase order invoices with all supporting documentation prior to processing for payment.
  • Resolves invoice and receipt discrepancies.
  • Reconciles RTV’s.
  • Processes vendor check runs.
  • Reconciles company credit card statements.
  • Reconciles various Accounts Payable related balance sheet accounts.
  • Maintains accountability for, and processes 1099’s at year end.
  • Provides data and serves as a resource for internal/external audit requests.
  • May assist with training A/P Specialist level I.
  • Performs other job related duties as required.

Other Job Functions

Other duties may be assigned

 SUPERVISORY RESPONSIBILITY:  

None. 

Experience and Skills

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:   

  • Ability to maintain sensitive and confidential information as required by government standards.

  • Ability to interact effectively with peers and supervisors.

  • Ability to interact appropriately with the public when necessary.

  • Ability to adhere to workplace rules.

  • Strong computer skills.
  • Proficient in Excel. 

  • Strong mathematical aptitude skills.

  • Must be well organized and detail oriented.

  • Strong verbal and written communication skills with all levels of personnel, including senior management.

  • Strong problem solving, research and resolution skills.

     

     

     

EDUCATION AND EXPERIENCE:

  • High School diploma.

  • Minimum of five years related experience.

  • Knowledge of basic accounting principles.

 

WORK ENVIROMENT / PHYSICAL REQUIREMENTS:

  • Office environment.

  • Ability to stand and sit for long periods of time.

  • Ability to perform repetitive motion (keyboarding, 10-key, phones).

  • Ability to lift up to 25 pounds.

     

     

 

THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY INDIVIDUALS ASSIGNED TO THIS CLASSIFICATION. THEY ARE NOT INTENDED TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL RESPONSIBILITIES, DUTIES AND SKILLS REQUIRED OF PERSONNEL SO CLASSIFIED.

 

A REVIEW OF THIS CLASSIFICATION HAS EXCLUDED THE MARGINAL FUNCTIONS OF THE CLASSIFICATION THAT ARE INCIDENTAL TO THE PERFORMANCE OF FUNDAMENTAL JOB JUTIES. ALL DUTIES AND RESPONSIBILITIES ARE ESSENTIAL JOB FUNCTIONS AND REQUIREMENTS AND ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES TO PERFORM THIS JOB PROFICIENTLY.   THE REQUIREMENTS LISTED IN THIS DOCUMENT ARE THE MINIMUM LEVELS OF KNOWLEDGE, SKILLS OR ABILITIES

 

Job Benefits

  • Medical
  • Dental
  • Vision
  • Tax Savings Accounts (HSA / FSA)
  • Life Insurance
  • Short Term Disability
  • Long Term Disability
  • Employee Assistance Program
  • 401k
  • Employee Stock Purchase Plan
  • PTO
  • Education Assistance Program
  • Paid Holidays
Kratos Defense is an Equal Opportunity Affirmative Action Employer. EOE, Minorities, Females, Vet, Disabled, Sexual Orientation, Gender Identity or any other protected class.
All qualified job seekers are encouraged to apply. Kratos Defense is committed to America's veterans by providing opportunities for them to continue contributing after service to our nation. We also work to provide reasonable accommodations to individuals with disabilities.
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