Unmanned Aircraft - Administrative Assistant I

    • Job Tracking ID: 85347-325115
    • Job Location: Sacramento, CA
    • Job Level: Entry Level (less than 2 years)
    • Level of Education: High School/GED
    • Job Type: Full-Time/Regular
    • Date Updated: 09/14/2021
    • Years of Experience: Up to 2 Years
    • Radford Job Code: 0991X
    • Compensation: $17.00 - $19.00, hourly
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Job Description

GENERAL JOB SUMMARY:

The Administrative Assistant provides administrative and staff support for the assigned department’s operations.  Duties include general clerical tasks of a routine nature such as: filing, typing, data entry, interoffice mail routing/deliveries and duties of a non-routine nature that may be more complex in nature such as purchase order creation, correspondence preparation and management, generating standard database reports and special administrative/research projects.

ESSENTIAL JOB FUNCTIONS:

Administrative Assistant All:

The duties and responsibilities listed below apply to all levels of Administrative Assistant. Each level of Administrative Assistant has additional duties and responsibilities listed.

1.             Ensures discreet handling of all business and maintains the highest level of confidentiality.

2.             Manages calendar events for department manager(s) and maintains shared department calendars.

3.             Make copies, collate, bind and staple documents and reports, Organize and maintain appropriate filling system.

4.             Runs routine database reports.

5.             Prioritizes duties and works on several tasks simultaneously.

6.             Updates and tracks delegated tasks to ensure progress to deadlines.

7.             Format, compose, proofread and finalize internal and external correspondence including memos, letters, reports, manuals, procedures, presentations, bulletins and other workplace documents.

8.             Handles a variety of administrative and special project responsibilities.

9.             Reviews correspondence, documents, presentations, and reports prepared by others for readability, format, grammar, and spelling accuracy.

10.          Facilitates meetings with external visitors, from communications in advance of visit through reception and departure from KUAS.

11.          Assists in the coordination of work flow through staff.

12.          Other duties and projects as assigned. 

13.          Completing/filling out paper work

14.          Making transaction on the computer

15.          Maintain inventory supplies / chemicals at mix stations

16.          Updating daily work schedules

Administrative Assistant I

1.             Performs some or all of the above duties under moderate supervision.

2.             May be on department project teams supporting administrative tasks and maintaining action items list and meeting minutes.

3.             Prepares monthly expense reports, ensuring accurate posting of expenses and tracking of reimbursements.

4.             May cross train with higher level or other department Administrative personnel to provide back-up coverage for absences and/or peak work volumes. 

Non-Essential Job Duties:

Other duties may be assigned 

SUPERVISORY RESPONSIBILITY:

None.

Experience and Skills

KNOWLEDGE, SKILLS & ABILITIES:

Administrative Assistant All:

The knowledge, skills and abilities listed below apply to all levels of Administrative Assistant. Each level of Administrative Assistant has additional knowledge, skills and abilities listed.

•              Ability to maintain sensitive and confidential information as required by government standards

•              Ability to interact effectively with peers and supervisors

•              Ability to interact appropriately with the public when necessary

•              Ability to adhere to workplace rules 

Administrative Assistant I

1.             Effective interpersonal skills in all situations, including those that are stressful or involve sensitive and/or confidential matters.

2.             Detail oriented, precise, and accurate.

3.             Strong organizational skill.

4.             Ability to anticipate scheduling conflicts and recommend solutions.

5.             Ability to work both in a team environment and independently.

6.             Familiarity with Microsoft Office applications including Outlook, Word, PowerPoint, and Excel.

7.             High degree of integrity; solid judgment and initiative.

8.             Excellent verbal and written communication skills and ability to interface well with other internal departments and outside contacts. 

EDUCATION AND EXPERIENCE:

Required:

Administrative Assistant I

  • High school graduate or equivalent and 2+ years directly related work experience. 
  • Some exposure to a manufacturing environment in a work setting

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS:

  • Manufacturing environment
  • Ability to stand and sit for long periods of time
  • Ability to perform repetitive motion (keyboarding, 10-key, phones)
  • Ability to lift up to 25 pounds
  • Employee may generate, handle, manage, or work around hazardous materials and hazardous wastes. 

TRAVEL REQUIREMENTS: 

None.