Lead Subcontracts Administrator

    • Job Tracking ID: 85347-323732
    • Job Location: Roseville , CA
    • Job Level: Mid Career
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: 05/26/2021
    • Years of Experience: 10 - 15 Years
    • Radford Job Code: 04464
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Job Description

GENERAL JOB SUMMARY:

The Lead Subcontracts Administrator is responsible for specified supplier subcontract activities, throughout the Program Life Cycle, from Acquisition Planning through Closeout. Major tasks include planning, source identification, RFP development, negotiations, implementation, risk management, contract type determination, and active monitoring of subcontractor price reasonableness and performance against defined objectives.  Works closely with Senior Manager Strategic Supplier Management here at KUAS.

 

ESSENTIAL JOB FUNCTIONS:

 

  • Coordinates proposal requirements from the Business Development/Programs and Pricing departments to develop a comprehensive acquisition strategy to support customer RFPs.
  • Establishes sources of supply and solicits competitive quotes for the purchase of complex supplies and services for Customer Programs.
  • Performs detailed analyses and evaluations of supplier capabilities in order to determine ability to perform to requirements.
  • Prepares and coordinates complex subcontract specifications, work statements, and coordinates terms and conditions for the procurement of materials, equipment, systems, and services.
  • Negotiates all requirements with major suppliers. After contract award, administers the procurement actions until final delivery and contract closeout.
  • Coordinates the activities between the supplier and internal technical personnel in the resolution of problems that may arise during the life of the subcontract.
  • Particiaptes in source selection boards.
  • Issues purchase orders and processes releases within delegated authority.
  • Issue Request for Proposals, Non-disclosure Agreements with potential Suppliers.
  • Evaluates suppliers and ensures that all contractual requirements are addressed in proposals.
  • Supports Government and Company audits.
  • Reviews and includes customer terms and conditions flow down.
  • Interprets  and ensures adherence  to special clauses and terms and conditions to meet unique contractual requirements.
  • Provides advice to Management and other functions on complex subcontract requirements and compliance with Government acquisition regulations.
  • Evaluates and negotiates teaming agreements, non-disclosure agreements and other agreements.
  • Communicates contractual risks to program and functional management. Proactively recommends and implements risk mitigation solutions.
  • Creates and maintains strong and effective relationships with internal and external customers and suppliers.
  • Performs data management function of SDRL deliverables, if required.
  • Formalizes license arrangements to ensure the protection of KUAS proprietary rights and financial investments.
  • Collaborates with internal stakeholders to confirm completeness and accuracy of proposed contracts; ensures program management understands subcontract obligations and risks.

  • May create strategic pricing models, including cost reduction initiatives, to ensure best value procurement.

  • Interfaces with procurement and accounting, in support of subcontract related activities.

  • Establishes, tracks, and manages quantitative performance goals for the function and supports development of supplier scorecards.

  • Ensures ERP system is maintained with accurate subcontractor information, including delivery confirm dates; keeps supervisor and internal stakeholders informed of changes and issues.

  • Accountable for managing the bailment of subcontractor materials, test equipment, jigs, fixtures and tooling.

  • Works in close concert with Supplier Quality Engineering on subcontractor auditing, and assists with driving prompt subcontractor responses to Supplier Corrective Action Reports (SCAR).

  • Maintains subcontractor risk management plan, including obsolescence impacts.

  • Participates on proposal development teams, when subcontracting is required.

  • Produces weekly status reports for the Director of Supply Chain, Senior Manager Strategic Supplier Management, and supporting Programs Managers, as required.

  • Continually develops and implements improvement opportunities in support of organizational goals, using Lean supply chain principles (e.g. JIT, Kan-Ban, VMI)

     

    Other Job Functions

  • Other related duties may be assigned.

     

     

    SUPERVISORY RESPONSIBILITY:  

    None

Experience and Skills

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

  • Ability to work extended hours and weekends, when required.

  • Ability to communicate orally and in writing in a clear and concise manner.

  • Ability to interact effectively with peers and supervisors.

  • Ability to interact appropriately with the public when necessary.

  • Ability to maintain sensitive and confidential information as required by government standards.

  • Ability to adhere to workplace rules.

  • Ability to handle multiple priorities and be confident enough to make and stand by difficult decisions.

  • Ability to build and maintain strategic working relationships.

  • Ability to obtain and maintain a U.S. security clearance at the appropriate level (requires U.S. Citizenship).

     

     

    EDUCATION AND EXPERIENCE:

  • Bachelors’ degree, Business Administration ,Supply Chain Management, Engineering or related field.

  • 10 to 12 years of experience in subcontracts role.

  • Should have a thorough knowledge of government procurement policies, subcontract phraseology, standard clauses, and management techniques.

  • Extensive knowledge required of Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulation Supplement (DFARS).

  • Extensively familiar with all major contract types: CPFF, T&M, Labor Hour, FFPLOE, and FFP.

  • Proficient in Microsoft Office, specifically, Word, Excel, and PowerPoint.

  • Must be able to multi-task and support multiple concurrent requirements for assigned Programs.

  • Solid understanding of the entire contracting cycle and ability to structure subcontracts that include all appropriate upper-tier and prime contract terms.

  • Demonstrated expertise in negotiations and development of contracts.

  • Market knowledge of, and experience with, contracts in Aerospace and Defense industry.

  • Self-confident, with exceptional communication skills, and effective interpersonal, organizational and presentation skills.

  • Strong quantitative and analytical skills.

  • Strong working knowledge of MRP and ERP systems.

  • Proven strategic thinking and planning skills.

  • Graduate degree (MBA) preferred.

 

 WORK ENVIRONMENT / PHYSICAL REQUIREMENTS:

  • Primarily office environment: desk, telephone/headset, keyboard/mousing/writing and one-on-one interface with department personnel.
  • Routine sitting and use of computer/telephone/copier equipment, some walking and reaching, active listening and thinking.
  • Office and manufacturing environment with potential exposure to uncontrolled climate conditions and potential exposure to noise, dust and hazardous chemicals.

 

TRAVEL REQUIREMENTS: 

  • 0-25% May be required to travel domestically and internationally to support subcontracting activities and/ or between other KUAS locations.