Accounts Receivable Specialist

Job Description

GENERAL JOB SUMMARY:

Responsible for processing all accounts receivables and related accounts receivable functions.

ESSENTIAL JOB FUNCTIONS:

• Create and maintain accounting files for all contracts

• Prepare shipping documents in accordance with contract requirements

• Process Invoices to include contract product shipment invoices, progress payment invoices, milestone invoices, time and material invoices, and cost plus invoices

• Maintain files and MPS schedule for open jobs on active contracts for tracking purposes

• Reconcile any contract shipping and billing discrepancies

• Process cash receipts in accordance with procedures

• Expedite payment of all outstanding accounts receivable invoices within payment terms

• Reconcile payment problems with customers

• Close out contracts upon completion of contract requirements in accordance with procedures

• Must be at assigned worksite during assigned hours 100% of time; less PTO, FML/STD/LTD

                                                                                      

  Other Job Functions

• Assist with end of month closing

• Maintain and manage accounts receivable and other respective files for records retention

• Assist with creating and reviewing company policies and procedures

• Other duties may be assigned

   

  SUPERVISORY RESPONSIBILITY:  

  None.

Experience and Skills

KNOWLEDGE, SKILLS AND ABILITIES:   

Ability to maintain sensitive and confidential information as required by government standards

Ability to interact effectively with peers and supervisors

Ability to interact appropriately with the public when necessary

Ability to adhere to workplace rules

Ability to maintain detailed and accurate records

Ability to be self-motivated and work independently in a fast paced, dynamic work environment

Effective time management and prioritization skills

Excellent written and verbal communication skills

Strong and pronounced problem solving and analytical skills

Previous experience using Deltek Costpoint, WAWF

Experience with government contracts and accounting procedures

EDUCATION AND EXPERIENCE:

HS Diploma or equivalent

AA/AS degree in Business or Accounting preferred

A minimum level of basic MS Excel and MS Word experience is a must

Experience working with ERPs and/or MRPs preferred

WORK ENVIROMENT / PHYSICAL REQUIREMENTS:

Office environment

Ability to stand and sit for long periods of time

Ability to perform repetitive motion (keyboarding, 10-key, phones)

THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY INDIVIDUALS ASSIGNED TO THIS CLASSIFICATION. THEY ARE NOT INTENDED TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL RESPONSIBILITIES, DUTIES AND SKILLS REQUIRED OF PERSONNEL SO CLASSIFIED.

A REVIEW OF THIS CLASSIFICATION HAS EXCLUDED THE MARGINAL FUNCTIONS OF THE CLASSIFICATION THAT ARE INCIDENTAL TO THE PERFORMANCE OF FUNDAMENTAL JOB JUTIES. ALL DUTIES AND RESPONSIBILITIES ARE ESSENTIAL JOB FUNCTIONS AND REQUIREMENTS AND ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES TO PERFORM THIS JOB PROFICIENTLY.   THE REQUIREMENTS LISTED IN THIS DOCUMENT ARE THE MINIMUM LEVELS OF KNOWLEDGE, SKILLS OR ABILITIES

EEO/M/F/D/V