Administrative Assistant - OPNAV

    • Job Tracking ID: 85347-311401
    • Job Location: Arlington, VA
    • Job Level: Mid Career
    • Level of Education: High School/GED
    • Job Type: Full-Time/Regular
    • Date Updated: 10/08/2020
    • Years of Experience: 5+
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Job Description

Kratos Defense & Rocket Support is currently seeking a Senior Administrative Assistant will provide daily administrative functions and routines of the N80 Division. This includes coordinating appointments and meetings, coordinate and adjust conference room usage requests, maintaining schedules and event calendars, operation of unclassified and classified VTC suite, screening visitors and phone calls, and other administrative tasks.

The successful candidate will assist N80 Division personnel with implementation of business processes. This includes contributing to preparing personnel management documentation, participating in long range planning activities, establishing tasking priority/tracking, and metric development. Coordinate travel and claim submission for N80 Division leadership using the Defense Travel System (DTS). Coordinate, review, format, and maintain files of fitness reports (FITREPs) and division awards. Maintain security protocol throughout office spaces including the proper disposal of sensitive and classified material.

The Administrative Assistant will work closely and professionally with the offices of Flag and General Officers, Senior Executives and Service Secretaries to ensure that schedules are synchronized to support N80 Division leadership requirements. Provide support to the N80 Executive Assistant to coordinate assignment and timeline adherence of N80 Division inputs and responses to Navy TV5 and Congressional Information Management System (CIMS) taskers. Provide support to the N80 Division Navy Marine Corps Internet (NMCI) Assistant Contract Technical Representative (ACTR) by placing tickets with the NMCI help desk for urgent N80 leadership IT issues. Assist a government point of contact to maintain inventory of office supplies and advise the appropriate government personnel of the need for replenishment

Will review documents to ensure compliance with relevant Department of the Navy correspondence guidance and have awareness of Joint Staff format and style guidance. Make or provide advice on administrative document corrections during the review process to support time critical processing for senior leadership approval.

Experience and Skills

Required Experience:

 

Must have the following:

  • Must have 5-10 years' experience 
  • Active DoD Secret clearance 
  • Must be a U.S. Citizen 
  • Experience working with OPNAV environment  
  • Proficient in Word, Excel and Power Point  
  • Working knowledge of the Defense Travel System (DTS)