Office Administrator

    • Job Tracking ID: 85347-304392
    • Job Location: Loyalhanna, PA
    • Job Level: Mid Career (2+ years)
    • Level of Education: High School/GED
    • Job Type: Full-Time/Regular
    • Date Updated: 06/05/2020
    • Years of Experience: 2 - 5 Years
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Job Description

OPM is searching for a reliable Office Administrator. The Office Admin will undertake administrative tasks, ensuring the rest of the staff has adequate support to perform their work efficiently. The tasks will include bookkeeping and highly confidential financial and personnel record keeping. The Office Administrator ensures smooth running of our company’s office and contribute to smooth and professional operations.


  • Point person for mailing, shipping, supplies, equipment, and invoices.
  • Organize and schedule meetings and appointments
  • Support management in organizing and reporting financial reporting and personnel records.
  • Maintain highly sensitive records and policies
  • Support the location Federal Security Officer to ensure security, integrity and confidentiality of data is properly maintained
  • Organize office operations and procedures
  • Provide general support to visitors
  • Responsible for developing and implementing office policies by executing procedures and standards to guide the operation of the office
  • Establish and monitor procedures for record keeping
  • Coordinate schedules, appointments and bookings
  • Monitor and maintain office supplies inventory
  • Other tasks as assigned from time to time by company management 

Supervisory Responsibility: 


Experience and Skills

Required Experience:


Ability to maintain sensitive and confidential information as required by government standards.

Ability to interact effectively with peers and supervisors.

Ability to interact appropriately with the public when necessary.

Ability to adhere to workplace rules


  • Demonstrable office management and administrative experience
  • Knowledge of office management responsibilities, systems, and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and excellent written and verbal communication skills
  • Proficient in MS Office (MS Word, Excel, PowerPoint, etc.)
  • Experience with administration of accounting, human resources, data and administrative management reporting practices and procedures


Office environment.

Ability to stand and sit for long periods of time.

Ability to perform repetitive motion (keyboarding, 10-key, phones).

Ability to lift  up to 10 pounds.

Ability to follow standard precautions using personal protective equipment as required.