Administrative Assistant

    • Job Tracking ID: RTL:20-023
    • Job Location: Colorado Springs, CO
    • Job Level: Mid Career (2+ years)
    • Level of Education: High School/GED
    • Job Type: Full-Time/Regular
    • Date Updated: 05/21/2020
    • Years of Experience: 3+
    • Radford Job Code: 09912-09915
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Job Description

Kratos Space is a leader in assured aerospace communication solutions and services. We are cutting-edge innovators and creative problem solvers working collaboratively to solve our customers’ toughest challenges. Kratos is valued for our ability to design and deliver leading edge, resilient solutions for aerospace communication, control, awareness and mission success across a continuum of offerings—from commercial to tailored custom solutions and integrated programs. We bring both the capability and confidence that our customers value and depend on.

At Kratos, we encourage an entrepreneurial spirit balanced with fiscal and operational discipline. We work hard, we solve hard problems, and we look out for and take care of our customers, each other and our families. Protecting and enabling our customer’s communication systems through innovative aerospace solutions is what motivates us.

We look forward to working with open, honest, caring and passionate individuals that want to bring their diverse backgrounds, perspectives and skills to help us continue to build a great company.

Working as an Administrative team member, the Administrative Assistant performs standard business engagement activities, preparing correspondence and responding to general requests for information.  The Administrative Assistant provides assistance to employees with business travel and expense reporting. Additionally, supporting management with meeting and event facilitation, scheduling, facilities support, presentation preparation.

 

Experience and Skills

Required Experience:

 

Essential Job Functions:

 

•Schedule and manage calendars to include meetings, conference rooms, teleconferences, and employee welfare functions

 

•Conserve executive’s time by reading, researching and routing correspondence, drafting letters and documents; collecting and analyzing information; initiating telecommunications

 

•Courteously greet visitors, coworkers, internal & external customers, determine their needs and provide assistance and/or direction

 

•Assist employees and job candidates with business travel coordination

 

•Process Expense reports in a timely manner and in accordance with accounting department standards and policies

 

•Arrange and coordinate travel for VP through Concur system

 

•Prepare business presentations, reports and correspondence utilizing MS Office Suite and other spreadsheet, database, or presentation software

 

•Perform general office duties such as ordering supplies, maintaining copy and break rooms

 

•Facilitate meetings, conferences, and events; scheduling, coordinating food & beverage service, running presentations, etc.

 

•Participate in Employee Moral Committee

 

•Perform additional assignments as required

 

EDUCATION AND EXPERIENCE REQUIREMENT:

 

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

•High school diploma or equivalent; College-level coursework desired

 

•3+ years' experience to include customer service and administrative support

 

Knowledge, Skills & Abilities:

 

•Ability to appropriately handle sensitive and confidential information is a must

 

•Ability to interact positively and professionally with coworkers, internal and external customers

 

•Demonstrate initiative, discretion and tact in managing email, telephone calls, calendar prioritization & communication of changes and other requests

 

•Proficient computer skills across multiple applications (Microsoft Office Suite - Word, Excel, PowerPoint, Outlook; Travel & Expense tools; WebEx; SharePoint; Databases)

 

•Attention to detail and competency with basic accounting support tasks (data entry, basic math, expense reporting, and organization of information)

 

•Thorough knowledge of modern office practices and procedures and the use of office machines and equipment (telephones, copiers, scanners, fax, etc.)

 

•Self-motivation to continue learning and the ability to effectively apply learning to new tasks and systems

 

•Ability to apply common sense understanding, perform and apply research to carry out written or spoken instruction

 

•Ability to communicate effectively orally and in writing

 

•Strong orientation to customer service and willingness to provide assistance to others

 

•Demonstrated ability to plan events, coordinate vendors and facilitate visiting VIPs strongly desired

 

**This position requires US Citizenship**

 

WORK ENVIRONMENT / PHYSICAL REQUIREMENTS:

 

It is a professional business office work environment, with a minimal to moderate noise level.   While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee occasionally is required to walk and stoop, kneel, crouch and lift. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus. Also, duties may require the ability to stand and sit for long periods of time, perform repetitive motion (keyboarding, 10-key, phones) and the ability to lift up to 25 pounds.  Ability to drive for short, local tasks.

 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

US Government clearance or the ability to obtain and maintain a U.S. Government Security Clearance is required.

 

Benefits:

 

  • Medical
  • Dental
  • Vision
  • Tax Savings Accounts (HSA / FSA)
  • Life Insurance
  • Short Term Disability
  • Long Term Disability
  • Employee Assistance Program
  • 401k
  • Employee Stock Purchase Plan
  • PTO
  • Education Assistance Program