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Buyer/Sr. Subcontract Administrator

Job Tracking ID:  KSTC-20-003
Location:   Colorado Springs, CO
Job Type:  Full-Time/Regular
Date Updated:  October 23, 2019
Radford Job Code: 03022
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Job Description:

Kratos is a fast paced, entrepreneurial environment that is team oriented and relationship driven to foster innovation and creativity. Our motto, "From Strength to Success," reflects our commitment to continually leveraging our technical and intellectual strengths for the ultimate success of our customers. The Federal Solutions Group is a leader in satellite command and control solutions provider focused on DoD, Civil (NOAA/NASA), and National customers.

Buyer/Subcontract Administrator supports Kratos purchasing and subcontract administration requirements throughout the company as assigned.  This encompasses the entire life cycle of an acquisition, whether a simple or complex acquisition, from requirement definition and source selection, quote/proposal evaluation, negotiation, award, daily management, and close-out.  Inherent in this position is regular communication, coordination, and support to multiple functions such as Accounts Payable, Program/Business Unit Management, Finance, Contracts, Legal, etc. In addition, this person interfaces with Accounts Payable to resolve issues relating to Purchasing.  A significant part of the responsibility includes being a gatekeeper to ensure compliance with company policies and procedures and compliance necessary to maintain a DCMA approved purchasing system.  Executes directives and communicates progress to inform Purchasing Manager as to the status of areas noted above.  Ensures tasks are accomplished within the prescribed time frame and budget parameters.

  • Validates requisitions, selects or recommends suppliers (promoting competition to the maximum extent practical), develops and solicits Request for Proposals/Quotes (RFPs/RFQs), analyzes responses in an accurate and timely manner, including price/cost analysis, terms and conditions, subcontractor/vendor evaluation, and recommends selection of approved vendors.

  • Negotiates prices, terms and conditions, and any other matters related to the acquisition.

  • Awards and documents the acquisition.

  • Performs daily management functions including supporting the Program Manager to ensure that vendors and subcontractors are performing in accordance with agreements in place, tracking completion of services or delivery of products, ensuring invoices are processed in a timely manner, etc.

  • Resolves discrepancies or issues on a wide variety of matters involving any acquisition, including, but not limited to price, quantity, quality, delivery, performance, invoices, etc.

  • Meets Kratos purchasing requirements in a timely manner

  • Ensures that all purchase orders and requisitions follow established procedures and requirements for approvals/authorizations.

  • Provides advice to professional or technical staff on purchasing matters.

  • Establishes and maintains relationships with vendors and subcontractors.

  • As assigned, may negotiate and implement national account programs with procedures and pricing that meet the needs of corporate and project requisition personnel.

  • Presents information that is thoroughly researched, accurate, concise and complete.

  • Assists in the preparation of company records for company readiness for a Contractor Purchasing System Review.

  • Applies qualitative and quantitative analytical techniques in the preparation of price analysis of direct purchases that abide to government requirements.

  • Reviews documentation of purchases being made in support of government contracts for compliance with FAR/DFAR requirements as well as other applicable regulations and company policies.

  • Evaluates price analysis, source justifications, and technical evaluations performed by other buyers and contract administrators for comprehensiveness and efficacy.

  • Inspects vendor setups in Costpoint for completeness and accuracy.

  • Assesses the adequacy of representations and certifications submitted by vendors which provide goods and services in support of government contracts.

  • Provides assistance to Accounts Payable to resolve problems related to invoices, purchase orders, and vendors.

  • Guides buyers in the resolution of Costpoint error messages related to the input of purchase orders and vendor setups.

  • Oversees buyers purchasing limits in Costpoint to ensure buyers legally bind the company only within their prescribed limits of authority.

  • Tests new modules and features in Costpoint during conversions and system upgrades to assure compatibility with current electronic records and operability.

  • Responds to CPSR compliance related questions from other buyers, and provides direct guidance and supervision to the junior buyer at the corporate office.

  • Reviews the processing of employees electronic funds transfer information for correctness.

  • Analyses indirect spend to locate areas in which cost savings can be achieved.

Experience and Skills:

Bachelor's degree in Business Administration preferred; High School diploma and equivalent experience may be considered.

5+ years experience in a Purchasing, Subcontracts, Contracts, or related position.

Knowledge and experience within a Contractor Purchasing System Review (CPSR) compliant system.

Understanding of purchasing concepts and principles, and experience demonstrating a complete application of those principles, concepts and practices.

Contract negotiation experience.

DoD contract experience.

Highly proficient with Costpoint Materials Module preferred.

Ability to maintain confidentiality is essential.

Comfortable in self-directed environment.

Ability to read and interpret documents such as purchase contracts, proposals, and procedure manuals.

Ability to write routine reports and correspondence, identify problems, capture information and communicate effectively.

Proficient in Microsoft Office such as Word, Excel, PowerPoint and Access.

Proficient with Outlook and the use of the Internet.

U.S. Citizenship and the ability to obtain and maintain a U.S. Government Security Clearance is required.
Kratos Federal offers challenging work, an excellent environment, & great benefits! Kratos Federal is an affirmative action / equal opportunity employer that recognizes the importance of diversity. We are committed to maintaining an inclusive environment and strongly encourage minorities, females, veterans and individuals with disabilities to apply.  All qualified applicants will receive consideration for employment. Please, no phone calls, agencies or recruiters.

Additional Information:
Job Level:   Mid Career (2+ years)
Number of Openings:  
Years of Experience:  
Level of Education:   High School/GED
Starting Date :   ASAP