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Receptionist

 
Job Tracking ID:  85347-291328
Location:   Sacramento, CA
Job Type:  0-3 Month Contract
Date Updated:  August 12, 2019
 
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Job Description:

GENERAL JOB SUMMARY:

The Receptionist greets vendors, customers, job applicants, employees and other visitors at the Kratos Unmanned Aerial Systems Sacramento facility.  Determines nature of business, and directs callers to destination.  This position also assist the Human Resources department with various administrative functions.

ESSENTIAL JOB FUNCTIONS:

  • Rely on instructions and pre-established guidelines to perform the functions of the job

  • Operate a switchboard to route incoming calls and place outgoing calls transfers to voicemail or utilizes organizations paging system

  • Perforns filing, sorting/delivering mail, answering phone, copies, and other light administrative tasks.

  • Welcomes new hires to the lobby upon their initial start date and takes badge photo, creates employee identification badge.

  • Work closely with Talent Acquisition Specialist and hiring supervisors to schedule staffing agency employee interviews with Production Supervisors; follows up to collect interview evaluation forms, and works with hiring supervisor and Staffing Agency Representative to finalize agency employee assignment start and end dates.

  • Collects agency employee timesheets from superviors and submits to each agency at start of each workweek.

  • Communicate with customers, business partners and employees in person, email and over the telephone.

  • Initial point of contact for ingress and egress system (creates badges for all visitors to the building)

  • Creates employee and visitor identification badges and maintain building accesses under the direction of the Facilities Security Officer

  • Work with other departments to complete special projects

  • May prepare items for mailing USPS or FedEx.

  • Assists  HR team with administrative tasks and light projects such as filing, archiving/retrieving file boxes, supporting on-site employee events, assembling new hire packets, etc.

Other Job Functions

  • Other duties may be assigned

SUPERVISORY RESPONSIBILITY:

This position has no supervisory responsibilities

Experience and Skills:

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:   

Ability to maintain sensitive and confidential information as required by government standards and company policies

Ability to interact effectively with all team members

Ability to interact appropriately with the public when necessary

Ability to adhere to workplace rules

Ability to remain calm and stay in command of stressful situations

Ability to multi task and prioritize workload

Must be willing to provide support to other departments as needed

Must have great written and oral communication skills

Must be able to follow verbal and written directions

Must be flexible and motivated

EDUCATION AND EXPERIENCE:

High School diploma or equivalent

1-2 years of relevant work experience (Receptionist or Administrative Assistant)

Working knowledge of Microsoft Office products such as Word, Excel and Outlook

WORK ENVIRONMENT / PHYSICAL REQUIREMENTS:

Office and manufacturing environment

Ability to stand and sit for long periods of time

Ability to perform repetitive motion (keyboarding, 10-key, phones)

Ability to lift  up to 10 pounds


Additional Information:
 
Job Level:   Entry Level (less than 2 years)
Number of Openings:   1
Years of Experience:   At least 1 Year
Level of Education:   High School/GED
Starting Date :   ASAP