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Contracts Administrator

Job Tracking ID:  85347-283002
Location:   Dallastown, PA
Job Type:  Full-Time/Regular
Date Updated:  May 13, 2019
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Job Description:


To negotiate with customers and execute and comply with all stated contractual and regulatory requirements.



  • Responsible for contract, subcontract negotiations, and associated change orders.
  • Acts as Gichner Shelter Systems agent in signing contract within set dollar limitations.
  • Communicate contractual requirements to the functional team.
  • Acts as facilitator in internal and external meetings.
  • Responsible for correspondence with the customer regarding all contractual issues.
  • Responsible for submittal and tracking of contract reports and data items.
  • Directs invoicing of contract data items and milestone billings.
  • Responsible for contract close-out.
  • Initiates warranties and claims investigation.
  • Provides support to Contract Managers.



 This position has no supervisory responsibilities.


Problem Solving:

A moderate level of analytical ability is required but the complexity level is limited for problems that require a moderate level of knowledge in contract administration.

Fact-finding and analysis is frequently required as information not always easily available; requires some judgment in resolving problems within framework of standard practice.


Decision Making/ Accountability:        

Duties, objectives, and results are generally specified and in accordance with well-defined policies/procedures or precedence.  Incumbents must frequently prioritize and organize work and occasionally deviate from established procedures in order to accomplish results.

Gichners reputation is enhanced by good performance.  Poor performance likely to result in some additional expense and significant damage to customer relations.

Overall work is reviewed primarily for adequacy in meeting objectives.



Requires coordination of Gichner resources and activities due to multiple and conflicting demands.

Contact within the organization requires negotiation with other teams to gain acceptance of ideas in adversarial or potential conflict situations.



Experience and Skills:


Ability to maintain sensitive and confidential information as required by government standards.

Ability to interact effectively with peers and supervisors.

Ability to interact appropriately with the public when necessary.

Ability to adhere to workplace rules.



2 Year college/university degree in Business or equivalent experience.

2 Years related experience in Contract Administration.

Knowledge of DFARS/FARs and Familiarity with DoD contracting with Prime and Subcontractors.



Office environment.

Ability to stand and sit for long periods of time.

Ability to perform repetitive motion (keyboarding, 10-key, phones).

Ability to lift  up to 10 pounds.

Ability to follow standard precautions using personal protective equipment as required.

Additional Information:
Job Level:   Mid Career (2+ years)
Number of Openings:  
Years of Experience:  
Level of Education:   Associate
Starting Date :   April 9, 2019