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Contracts Administrator

 
Job Tracking ID:  85347-275412
Location:   Roseville, CA
Job Type:  Full-Time/Regular
Date Updated:  October 26, 2018
 
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Job Description:

 

The Contracts Administrator administers prime and sub-tier domestic and international government and commercial contracts and develops internal systems that ensure contractual compliance with applicable contract rules and regulations.

ESSENTIAL JOB FUNCTIONS:

The duties and responsibilities listed below apply to all levels of Contracts Administrators. Each higher level of Contract Administrator has additional duties and responsibilities listed.

  • Responsible for proposal preparation, contract negotiation, contract administration, and customer contact activities in accordance with company policies, legal requirements, and customer specifications.
  • Submits offers and contractually commits the company within the extent of delegated authority.
  • Ensures current and historical records are created and retained properly and maintains current contracts, files and records. Controls formal correspondence with customers.
  • Monitors contract performance and ensures compliance with contract terms, special provisions, warranties, deliverables and funding requirements.
  • Reviews award and modification documents to confirm accuracy of content, identify risks, and inform management of contractual obligations.
  • Acts as the focal point of contact with the customer for all contractual matters and is a liaison with customers and internal departments for all matters affecting contracts.
  • Attends internal and external program reviews to identify potential contract impacts or contract changes management requirements (e.g., change proposals, equitable adjustment requests, scope of work modifications).
  • Supports and/or develops negotiation strategies for managements approval.
  • Administers contract change management and contract closeout activities.
  • Familiar with standard concepts, practices, and procedures within a particular field. Relies on experience and judgment to plan and accomplish goals. Works under general supervision; typically reports to a manager. Provides guidance to less experienced employees as needed.
  • ·Ensures compliance with assigned company policies and procedures.
  • Follows safety precautions.
  • Ensures that the work area and equipment are kept clean.

Contracts Administrator I

  • ·Contracts Administrator I works with less complex contracts and agreements. Serves as official Kratos Unmanned Aerial Systems representative to the customer for routine transactions of minimal complexity.
  • ·Is primarily responsible for firm fixed price contract type, request for quote responses, and similar less complex contract transactions. Conducts negotiation and processing incoming awards or purchase orders. 
  • ·Reviews contracts and purchase orders for delivery and price information upon receipt from the customer. 
  • ·Proactively manages the contract approval process in accordance with company procedures. Provides order acknowledgements as required.
  • ·Enters and maintains contract and purchase order details in the ERP system. Monitors, tracks, and updates delivery information as needed in the ERP system.  Coordinates with customer when modifications are needed.

Other Job Functions

  • Other duties may be assigned

SUPERVISORY RESPONSIBILITY:  

None. 

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:   

  • Ability to maintain sensitive and confidential information as required by government standards
  • Ability to interact professionally and effectively with peers and supervisors.
  • Ability to interact appropriately with external customer and business partners when necessary.
  • Ability to adhere to workplace rules.
  • Strong communication skills, both written and verbal.
  • Must be capable of working independently on complex tasks.
  • Ability to maintain an organized filing/recordkeeping system for all records and correspondence.
  • May be required to work extended hours or adjusted work schedules to accommodate meetings based on customer work hours or to complete tasks in support of time sensitive projects.
  • May be required to travel domestically/internationally in support of proposals efforts, negotiations, customer meetings, and other contract administration requirements. 
  • May be required to obtain and maintain a U.S. security clearance at the appropriate level (requires U.S. Citizenship). 
  • Working knowledge of Domestic and/or International contracting regulations, including Federal Acquisition Regulation (FAR), Department of Defense Federal Acquisition Regulation Supplement (DFARS), and Uniform Commercial Code (UCC).
  • Basic knowledge of export and import licensing requirements and procedures, including International Traffic in Arms Regulations (ITAR) and related Export Administration Regulations (EAR).

 

 

Experience and Skills:

 

EDUCATION AND EXPERIENCE:

Contracts Administrator I

  • Bachelor's degree in related discipline plus one year of experience, or equivalent combination of education and directly related experience.

WORK ENVIRONMENT / PHYSICAL REQUIREMENTS:

  • Office environment
  • Ability to stand and sit for long periods of time
  • Ability to perform repetitive motion (keyboarding, 10-key, phones)
  • Ability to lift up to 25 pounds
  • Ability to travel as required

 

Kratos UAS, based in Sacramento, CA, designs and delivers advanced defense, and security solutions that support the important missions of our customers. Our pride and dedication shows in everything we do. Knowing that our work enables the U.S. military and government to recognize, manage and defeat threats, inspires us to push ourselves and our technologies to new levels.

 


Additional Information:
 
Job Level:   Entry Level (less than 2 years)
Number of Openings:   1
Years of Experience:   At least 1 Year
Level of Education:   BA/BS
Starting Date :   ASAP